Clubs Represented:
Knodishall A, Kelsale, Knodishall B, Sizewell B, Wenhaston A, Orford, Sizewell A, Darsham, Reydon, Leiston St Margerets FC, Wenhaston B, Saxmundham and Amber.

Apologies:
Peter Masters and David Hambling.

Treasurers update:
Account Balance = £1700.76
League subs have been received from all Clubs for 09/10 season.

Knock Out Cup Draw:
It was agreed by attendees at the meeting that the Preliminary and First Round of the Knock Out Cup should be drawn at this meeting, but the Second round should be drawn at a later date.

Stan Littlechild from Amber bowls club was invited to draw the Preliminary and First round of the Knock Out Cup.

Preliminary Round:
Game 1 Knodishall B v Wissett
Game 2 Yoxford v Snape
Game 3 Riverside v Knodishall A

First Round:
Middleton v Walpole and Cookley
Kelsale v Preliminary Game 1
Preliminary Game 2 v Saxmundham
Sizewell A v Wenhaston B
Reydon v Preliminary Game 3
Darsham v Wenhaston A
Orford v Sizewell B
Amber v St Margarets FC

Chosen Charity:
At the AGM it was suggested Help for Heroes should be the Leagues chosen charity for 09/10 season. Ann Davis has provided the Chairman with information and it was agreed by the meeting to support this charity.

Rules:
Full Carpet Bowls Rules are available via the English Carpet Bowls website or from the Suffolk League. Paul Daniels will add a link to the rules on the Heritage Coast Carpet Bowls League website.

Presentation evening:
Presentation evening has been booked at Sizewell Sports and Social club for Saturday 15th May 2010.

Correspondence:
Reydon and Sizewell advised they had not received the AGM minutes and updated contact lists. Matthew agreed to resend this information to these clubs.

Due to the cost of sending correspondence to clubs Matthew asked if clubs would be willing to receive this information electronically via email. Some clubs expressed an interest in this and provided email address'.

Please can any clubs willing to receive future correspondence electronically email Matthew on crane.matt@btopenworld.com so they can be added to the distribution list.

Clubs represented at meeting;
Knodishall A, Kelsale, Knodishall B, Sizewell B, Wenhaston A, Orford, Sizewell A, Darsham, Reydon, Wissett, Leiston St Margarets FC, Riverside, Yoxford, Wenhaston B, Saxmundham, and Amber.

The Chairman opened the meeting at 7.30pm and welcomed those present, thanking them for attending.

1) Apologies;
Clint Watling, James Rous, John Threadkell, and Rita Daniels.

2) Minutes of the last meeting;
Minutes of the last meeting were read and agreed as a true copy.

3) Matters Arising from the Minutes;
The Chairman explained that Pat Chapman had resigned from her position as League Secretary due to her ill health, and that there had been no committee meetings throughout the year. The constitution was changed at the last AGM so meetings were not required unless there were particular issues to discuss.

4) Correspondence;
There was no correspondence.

5) Chairman's Report;
The Chairman offered his congratulations to all winners and runner-ups of the League, Knock-Out Cup, Chairman's Plate, and Tournaments. He made special reference to Paul, Mike and Rita Daniels who won the Suffolk Triples and recently become Eastern Counties champions.
The Chairman explained during the year Pat Chapman sadly had to resign from position of Secretary due to ill health. On behalf of the league the Chairman offered best wishes to Pat, and hoped she would soon return to bowling. The Chairman thanked Shirley Tilbrook and Rita Daniels for the work they had undertaken to cover the Secretarial role.
The Chairman advised that no Committee Meetings had been held throughout the year as there had been no issues to discuss, and this had subsequently saved the Secretary and other Committee members a lot of work.
The Chairman offered thanks to the Committee and Tournament Committee for their work throughout the year, keeping the league running to such a high standard.

6) Treasurers Report;
A statement of accounts was made available for all attendees at the meeting.
Balance of Account; £1289.45
Expenditure for 08/09; £4914.49
Income for 08/09; £4521.78

The Treasurer made reference to the rising costs of some expenditures which had resulted in a loss over the year. He suggested an increase of £10.00 to club affiliation fees may need to be considered.

Jane Evans raised a query over the donation made to Marion Brown. The minutes of the AGM 08/09 recorded an agreed donation of £50.00, but the statement of accounts showed a payment of £55.00. The Treasurer confirmed a payment of £55.00 had been made.
Dave Cask proposed an amendment to the minutes to reflect a payment of £55.00, this was seconded by Jane Evans. The Chairman amended the minutes accordingly.

7) Fixtures Secretary Report;
The Fixtures Secretary had no report but encouraged questions from the floor. There were no questions, but thanks were offered for all his hard work and for continuing to maintain the website.

8) Election of Officers;
Chairman; Chris Tilbrook, Treasurer; Herbert Block,
Proposed by David Hambling Proposed by Michael Easy
Seconded by Bob Last Seconded by Cedric Bennett
There were no other nominations. There were no other nominations.

Fixtures Secretary; Paul Daniels Secretary; Matthew Crane,
Proposed by Dave Cask, Proposed by Carole Saxby,
Seconded by David Hambling, Seconded by Barbara Baldry,
There were no other nominations. There were no other nominations.

Vice Chairman; Peter Masters
Proposed by Dave Cask,
Seconded by David Hambling,
There were no other nominations.

9) Tournaments and Running Procedures;
The Chairman asked the meeting for opinions on the need of a Tournament Committee. Michael Easy explained that he and Judy would be resigning. Jane Evans told the meeting that all the current members of the Tournament Committee would like to resign. Dave Cask explained that accusations had been made by an individual about the fairness of Tournament Draws undertaken by the Tournament Committee, and that this was a contributing factor for the resignations.
A discussion was held and it was agreed that a Tournament Committee was required. The Chairman thanked last years Tournament Committee for their contribution, and encouraged those who wanted to stand again to put themselves forward. The Chairman asked for volunteers and a new Tournament Committee was formed with the following members;
Shirley Tilbrook, Michael Shipp, Billy Thurston, Rita Daniels, David Hambling, Kay Masters, and Peter Masters.

Kay and Peter Masters volunteered to organise Draw Prizes for the tournaments, and David Hambling agreed to have tournament entry forms returned to him. Rita Daniels will continue sending entry forms to each club.
It was agreed tournament fixtures would be drawn at a league/cup match, and that details of where the draw is being made will be included on the entry form, giving opportunity for all to attend.

The Chairman asked clubs who hire mats for use at the tournaments to support with the setting up and packing away on the day.

10) Any Other Business;
a) Contact list: The contacts for each club were updated at the meeting.
b) League Constitution: A revised copy of the Constitution was available at the meeting should any club like a copy.
c) Affiliation Fees: Herbert Block as Treasurer proposed an increase in affiliation fees to £35.00 per club. This was seconded by Michael Easy. Vote taken, proposal Carried.
d) Presentation Evening 2009: Richard Cook of Reydon raised that the Presentation Evening had been re-arranged for a Holiday Weekend, meaning many people could not attend. He requested that Holiday weekends be avoided when planning dates for future Presentation Evenings. Richard also explained that some people felt the draw was too late in the evening, and requested consideration is also given to this in future.
e) Date for 2010 Presentation Evening: Saturday was agreed by the meeting as being the preferred night. Saturday 8th May 2010 was agreed as a suitable date as this avoids the holiday weekends.
f) Tournament Dates: The Chairman explained that consideration had been given to tournament dates throughout the year, and full details will be provided at a Committee Meeting prior to the start of the season.
g) Attendance at Tournaments; The Chairman asked Clubs to encourage their members to attend the various tournaments throughout the year.
h) Nominated Charity: Michael Easy of Knodishall asked if a decision had been made on the nominated Charity for the year. Colin Flaxman of Wisset proposed the Soldiers Hero Charity. There were no other suggestions. Vote taken, proposal carried. Ann Davis of Sizewell agreed to investigate if a local branch of the charity existed.
i) Bowl Storage Trays at Tournaments: Barbara Baldry of Knodishall asked if trays could be provided to store bowls during tournaments at the Leisure Centre as loose bowls were considered a tripping hazard. As trays are not included as part of the equipment, public liability insurance would not cover a claim as a result of injury caused by a tray. It was agreed trays would therefore not be used.
j) Heating at Tournaments: Cedric Bennett of Knodishall asked if more heating could be provided at tournaments in the Leisure Centre. The Lesiure Centre has previously advised the heating was considered sufficient. The league will consider bringing additional heating to tournaments.
k) League Games - 7 Ends: Michael Easy of Knodishall proposed league games be changed to seven ends from the current 6. This was seconded by Dave Cask. Vote taken, proposal not carried.
l) Knock-Out Cup Games - 6 Ends: Colin Flaxman of Wisset proposed Knock-Out Cup games be reduced to 6 ends. This was seconded by Billy Thurston. Vote taken, proposal not carried.
m) Summer Friendly Games: Matthew Crane of Sizewell asked clubs wishing to play in friendly games throughout the summer to give their contact details to the League Secretary. Information will then be sent out with the AGM minutes.

The Chairman thanks everybody for attending the meeting.

Meeting closed 8.45pm.